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Accepted paper information

Accepted poster info

Copyright form

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ISMIR 2002
3rd International Conference on
Music Information Retrieval

IRCAM – Centre Pompidou
Paris, France
October 13-17, 2002

ACCEPTED POSTER/SHORT PAPER INFORMATION

General information

Your submission having been accepted for presentation in the poster/short paper sessions of ISMIR 2002 (see §5 below) possibly after some necessary revisions. Its extended abstract will be published in the proceedings, which will be available to conference attendees upon their arrival.

Here is a checklist which we ask you to adhere to as closely as possible and within the required time-frame, so as to avoid unnecessarily delays which might prevent your abstract from making it into the proceedings.

1. Extended abstract revision
Please read very attentively and as objectively as possible all the reviewers’ comments which have been forwarded to you, as if the submission had been made by someone else. You will have to exercise your common sense, since the reviews may vary in their recommendations. Incorporate the suggestions, remarks, demands.

2. Layout revision
It is of primordial importance that you pay utmost attention to presenting the extended abstract in the required format as specified in the provided templates (with particular attention to the length limit of 2 pages):
MS Word:
http://ismir2002.ismir.net/TemplateA4.doc
PDF:
http://ismir2002.ismir.net/TemplateA4.pdf.
There are freely available PS-to-PDF converters on the Web (e.g.,
http://oed.its.tudelft.nl/converter/index.php).
A table summarizing most of the requirements (all spelled out in the templates) is provided below for your convenience.

3. Non-exclusive Copyright Transfer Agreement
In order to allow for the presentation of the poster and the publication of its extended abstract by IRCAM, you must agree to a non-exclusive transfer of your copyrights to IRCAM. The form spelling this out is available at:
http://ismir2002.ismir.net/Copyright.pdf
You should fill it in and sign it, and fax it to the number given before the due date for the camera-ready version.

4. Due date
Before August 3^rd noon Paris time, you should:

- Return the revised poster abstract (according to 3 above) by email to the following email address:
ismir2002-final@listes.ircam.fr
(note: this is NOT the address used for initial submissions). The mail subject line should specify “Last name, First Name”.

- Fax the signed copyright agreement (as per 1-3 above). Don’t forget to intial the first page (bottom right).

- Register for the conference.

This will allow for a final formatting check before the camera-ready version due date of August 16 noon Paris time.
Abstracts which do not follow these guidelines may remain unpublished.

5. Poster/short paper presentation information
Authors will have two modes of presentation of their posters/short papers:

- Required: a board (size to be specified) for the display of printed posters, located next to the conference room.

- Optional: a 10-15 minute presentation slot (including presentation and questions and answers from the floor) in a separate conference room, with available computer data projection, audio amplification and Internet connection (but as you know we can’t predict what the state of the network will be).

Template Checklist

General Appearance
1.	File format for submission	c PDF
2.	Paper size	c A4 (not “US Letter”)
3.	Top and bottom margins	c 2.5 cm (0.98”)
4.	Left and right margins	c 1.5 cm (.59”)
5.	Column width	c 8.5 cm (3.35”)
6.	Gutter (space between columns)	c 1 cm (.39”)
7.	Column length	c Should be equal, including on last page
8.	Running header	c On every page including on first page c Title of article c 12pt Times-Roman italics c Left aligned, 1.27 cm (0.5”) from top edge
9.	Page numbering	c None
10.	Document size limit	c 2 pages c File size should not exceed 500-750 Kb including pictures
First page
11.	Title of article on 1^st page	c No space above c Helvetica 18pt bold c Centered c Followed by 3pt space below
12.	Author’s name	c No space above c First name and last name (no titles) c 12pt Helvetica (not bold) c centered
13.	Author affiliation	c 10pt Helvetica (not bold) c centered
14.	Author phone number	c In the form +33 … (+ followed by country code then by number) c 10pt Helvetica (not bold) centered c Followed by a 4pt spacing
15.	Author email address	c Helvetica 10pt c Centered (without the word “email”)
16.	Abstract title	c The word “ABSTRACT” c Times New Roman 12pt bold all caps c Left aligned c No spacing before or after
17.	Abstract body	c 150-200 words c No space above c 9pt Times Roman c Flush left (no indentation of 1^st line) c Justified right margins c Followed by a 4pt spacing
18.	Copyright notice	c Bottom of left column, c Centered c Boxed See the layout instructions for the precise wording and sizes
Text and titles
19.	Paragraph body (normal text)	c 9pt Times Roman c Flush left (no indented 1^st line) c Justified right margins c Followed by a 4pt spacing to next paragraph
20.	Section title level 1	c Preceded by a 6pt spacing c Sequentially numbered (1., 2., …) c All letters in uppercase c Times New Roman 12pt bold all caps c Left aligned c No spacing after
21.	Section title level 2	c Preceded by a 6pt spacing c Sequentially numbered (1.1, 1.2., …) c Times New Roman 12pt bold initial caps c Left aligned c No spacing after
22.	Section title levels 3 and above	c Preceded by a 6pt spacing c Sequentially numbered (1.1.1, 1.1.2., …) c Times New Roman 11pt italics initial caps c Left aligned c No spacing after
Figures and images
23.	Placement of figures	c As close as possible to reference c Centered in column (or page, if extending across columns)
24.	Colors	c Allowed, but proceedings will be printed in B&W (color version will be available online), so check their legibility
25.	Captions	c Times New Roman 9pt bold c Numbered (Figure 1, Figure 2,…) c Centered below the picture
Tables
26.	Placement of tables	c As close as possible to reference c Centered in column (or page, if extending across columns)
27.	Captions	c Times New Roman 9pt bold c Numbered (Table 1, Table 2,…) c Centered above the table
Miscellaneous
28.	Spelling, syntax	c Have your text looked over carefully by a native or competent English speaker

The ISMIR 2002 Web pages will be regularly updated
to include program content and schedule